Robi Axiata: Reducing information security risk through HR Automation
Reducing information security risk through HR Automation
Company Profile
ref: https://www.robi.com.bd/en/corporate/company-profile
Challenges
HR department is custodian of some the most confidential records in an organization. Meticulously managing these records can often become a headache. Robi Axiata Limited, one of the country’s leading telecom giant, has thousands of people under its payroll which includes locals and expatriates. Without an automated documentation platform, Robi’s HR team was facing several challenges like keeping the confidential HR documents from unwanted exposure, accessing and retrieving on time, generating MIS reports for compliance, etc. Our RDMS module helped Robi tackle this situation.
Legacy HR Document Management Practice
Handling processes manually via physical documentation led to chaotic information management. The limited ability to track progress hampered productivity and wasted valuable time. Not having a proper process made the security of HR documents vulnerable and accessible to various person without authorization. The overall progress could not work in harmony for lack of having a proper synchronized process.
Solution
Our tailored solution was based on clear understanding of the HR Department’s requirements and business needs. The solution’s major features:
- Web-based document management system
- Encrypted storage of digitized records
- Role-based user access
- Document version control
- Downloadable custom HR reports
- Email notifications to provide necessary alerts
- Scalable and customizable by client
Advantages
Robi Axiata gained a host of benefits with the implementation of RDMS solution. To name a few:
- Searching, finding and sharing of HR documents made simple, fast and user friendly.
- Standard multi-typed historical HR reports can now be generated from this system.
- Digitized documents are encrypted and well-protected.
- Confidentiality of records are being strictly maintained.
